Regular Meeting -- January 18, 2015
The Board of Directors held its regular monthly meeting at 2007 Bert Avenue, Austin, TX 78704, starting at 2:43 pm. The following directors (constituting a quorum of the full board) were present at the meeting: President Kathy Lee, Secretary Pam Chambers, and Treasurer Penny Chambers (by phone). The following directors were absent: Lesleigh Ellinger and Vice President Tamara Vogt. Robert McGarey (Executive Director) was also present at the meeting.
The Mission Statement was read aloud at the beginning of the meeting. Minutes from the previous meeting were read aloud. The minutes were then approved as read.
Mortgage. Bob reports that the new mortgage payment of $1,700 is helping him feel more relaxed about finances and as a result be able to spend more time getting other things done. It has been a huge help.
Renters. Kathy reports on the current renter of the Imaginary Room. Kathy sent her an email before the holidays about getting together to talk about how she is going to pay her deposit on the office. The renter said that it would be better to do this after the holidays. After the holidays Kathy sent her a second email asking her to send us a payment proposal in time for the board meeting on the 18th. The renter did not answer the email and no proposals have been forthcoming. Bob reported that she is also behind one membership dues payment.
Kathy suggests that we use her friend Christine to assist us in dealing with the renter. The board decided that we will mail a certified letter to the renter about the remaining rent and deposit, including a description of how we expect her to pay what she still owes. Depending on her response, we will act accordingly.
Bob reports that our other two renters have been extremely helpful in moving us forward in our nonprofit mission and creating emotionally-healthy community. Our renter in the Garage Apartment has been ill and had to drop out of acupuncture school for this semester, and will therefore need to postpone paying her rent for a few months. Penny requested and the board agreed to get something in writing about how she will pay back her rent in the future.
Since there was no further business, the meeting adjourned at 4:20 pm.
Minutes submitted by Pam Chambers, Secretary, January, 18, 2015